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Catalog Number MS001
Title Portsmouth Athenaeum, 1817-1985
Object Name Records
Scope & Content Summary

Records of the circulation library, including book catalogs, circulation registers, purchase and gift records, and curatorial records of the museum operations; administrative records including minutes, membership records, and business correspondence; organizational records including financial records, building maintenance records, and employee files; and some records of the New Hampshire Fire & Marine Insurance Company, whose business obligations and claims were assigned to the Athenaeum in 1825. See also MS002 New Hampshire Fire and Marine Insurance Company.

Scope and Content

The records of the Portsmouth Athenaeum in this collection span the years 1816, when the institution was formed, through 1895, which was chosen as the cutoff date for this collection. These are the business and administrative papers of the Portsmouth Athenaeum whose primary activity was the maintenance of a circulation library, with the largest series of records being related to library functions such as book purchases, circulation, and information requests. The records are divided into two subgroups, one of the Athenaeum’s own records and one of the New Hampshire Fire and Marine Insurance Company records. The insurance company records fill half an archival box and are not divided into series. They entail the administration of the insurance business after its claims and assets were assigned to the Athenaeum in 1825 until the claims were settled and the dividends paid in 1846.

The Athenaeum records are divided into seven series based loosely on a hierarchical division of the materials from administrational records to operational records to library records. The first three series are administrational records. Governance of the Athenaeum was generally done by annual meetings of the proprietors, regular meetings of the directors, and various temporary committees. The proprietor records and those general records which apply to the proprietor administration are in the first series. Those records directly relating to directors and committees are in the second series. These two administrative series make up approximately one third of the collection and generally consist of meeting minutes, reports, and legal papers. Proprietor records include visitor registers, share transactions, and all non-specific records relating to the overall institution. Directors records contain the administrative correspondence (including that of the president, secretary and treasurer). A large part of that correspondence are invitations to temporary residents to use the Athenaeum and acknowledgement of their invitation. Most of these invitations were issued to navy and other military officers stationed in the area but also included dignitaries, on of which was President Franklin Pierce (1859). The administrative correspondence also contains the circular letters sent to all proprietors, primarily yearly reports by the president. Committee records are for the most part meeting minutes. In some cases there are extensive committee records with correspondence, meeting minutes, and financial records. There were committees on every aspect of the administration such as building maintenance, library procedures and financial arrangements. Committees were temporary until 1955 when a Nominating Committee was established by the by-laws to prepare nominations of officers and directors. There are bi records if this committee but their nominations are reported at the annual meeting. Other permanent committees have since been established: the Finance Committee and Library Committee in the 1959 by-laws and the Admissions Committee in the 1979 by-laws.

The third series, Secretary’s Reports and Annual Financial Statements were compiled by the secretary/treasurer for presentation at the proprietors’ annual meeting and until 1907 they are for the most part duplicated in the annual meeting minutes. The last secretary’s report is in 1898 and there are no separate annual financial reports for the period between 1894 and 1921. After 1921 there are financial reports prepared for the annual meeting that are not duplicated in the minutes. From 1959 through 1984 an outside auditor prepared the annual financial statement although there are a few preliminary statements prepared by the treasurer. In 1985 the annual financial statement is again prepared by the treasurer.

The next three series are the general operational records: the financial and investment records, employee records and building records. These records center around the fiscal and business aspects of operating the institution. There are account books, general bills and receipts, salary receipts and employment records, receipts, record and correspondence for building equipment and maintenance.

The last and largest series of records (four linear feet) are those connected to the library and curatorial functions of the Athenaeum. These include the organizational records (i.e. book catalogs, accession books, and shelf lists), and the administrative and financial records (i.e. book donations and purchases, and information requests). A small portion of the records are curatorial and document the museum objects in the Athenaeum, including catalogs of materials, correspondence on object loans, and restoration and purchase receipts.

Historical Notes

1816 Dec Meeting is held on the establishment of a public reading room and library in Portsmouth. A committee is appointed to draw up a set of regulations and articles and send it around for subscription.

1817 June Act of Incorporation by New Hampshire Legislature

1818 March Elected officers and directors; established bylaws and regulations; 50 shares were established

1819 Jan Timothy Upham offers a room at the Customs House for the use of the library

1823 The subscribers who have purchased the New Hampshire Fire and Marine building convey the Athenaeum building to the proprietors in return for proprietor shares. Fifty new shares are distributed.

1826-1827 Constructed a new sloped roof

1830 John Fisher of London donated approximately 300 volumes

1834 Book Catalogue was distributed to proprietors. Voted that rooms be closed at 10pm and opened at sunrise

1849 New catalog printed. Voted that a verandah be built in front of the Athenaeum provided that sufficient funds be raised through subscription.

1851 Aug. Voted to light the rooms with gas.

1855-1856 The reading room was remodeled; the Mercantile Library Association offered the use of their rooms during repairs.

1861 Cut through the third floor ceiling to make a balcony. Installed new furnace and improvements were made to the cellar.

1862 Jan. Revision of the bylaws.

1863 Jan. Voted to substitute kerosene for gas in the library room.

1877 Bequest of Benjamin T. Tredick library of 1323 volumes

1882 Old furnace was replaced.

1884 March Changed the bylaws.

1891 Nine cases of books from Mrs. Annie G. Eddy representing her husband’s office library received but not opened due to lack of shelf space.

1892 Jan. Changed the bylaws.

1893 About 1200 Government documents were removed to the new county building on State Street

1893-1896 Reading Room was renovated.

1899 Bequest of the library of Charles Levi Woodbury. Adopted a card catalogue system.

1907 Gift of the library of Jacob H. Thompson.

1914 Jan. Committee appointed to dispose of articles in the fourth story.

1922 Duplicate books given to the Newington Library

1930 Jan. Changed the bylaws.

1943 Oct. Voted to sell the Ray Foye land in the rear of the building for $1000

1952 Renovated the furnace, installed an oil burner.

1953 Jan. Voted to increase the number of shares to 120.

1954 Jan. Voted to loan 4 portraits to the Portsmouth Public Library

1956 Mezzanine was renovated for use as an office and rare book and object storage.

1963 Ship model " America" sent to the Smithsonian.

1966 Published 150 th anniversary book.

1972 Voted to increase shares to 150.

1973 March Voted to increase shares to 170.

1980 Voted to purchase the entire 6-8 Market Square building ( Foye Building).

1981 Jan. Voted to increase number of shares to 200. Voted to allow loan of Warren portrait to the Los Angeles County Museum of Art.

1981 Dec. 23 Collapse of 6-8 Market Square Building during renovations of basement.

1982 Jan. Accepted the resignation of Joseph Copley as curator and awarded him life proprietorship.

1982 Grant from the Carter Foundation to hire Ed Cass as Executive Director.

1983 Jan. Voted to increase number of shares to 225.

1985 Jan. Increase of shares to 250.

1987 Jan. Rita Conant named Chair of the Curatorial Committee

1987 Jan. Grant received from NHCF and th Elizabeth Carter Fund to computerize book inventory.

1987 Jun. Begin opening on Saturdays

1988 Jul. Grant from the National Historical Publications & Records Commission to fund a professional archivist for processing collections & staff/volunteer training.

1989 Jan. Special Assessment approved by Proprietorship for repair of the buildings chimneys

1989 Dec. Beginning of the Adopt-a-Book program

1990 Jul. Anonymous gift received for the processing of the Central Baptist Church papers.

1990 Jul. Warner House Association Grant for processing of the Warner House papers which are on deposit.

1990 Jul. The Greater Portsmouth Community Foundation grant for processing of the Wendell Photograph Collection.

1990 Jul. Winthrop S. Carter Fund of the Greater Portsmouth Community Foundation for processing of the Wendell papers.

1991 Apr. Restoration on the front of 9 Market Square started by John Schnitzler.

1991 Sep. Dorothy Vaughan is made an Honorary Member

1993 Jan. Long Range presented to membership

1993 Apr. Samuel Hunt Foundation grant received for organizing and microfilming the Warrick Collection of Langdon
papers.

1993 May Ellis Foundation grant received for organizing and microfilming the Warrick Collection of Langdon papers.

1993 Jul. HVAC system installed in stacks/work area

1996 First Annual Athenaeum Book Sale

1997 Dec. Rosamund Thaxter Grant toward purchase of photographic scanning equipment

1998 Apr. Work begins on the Athenaeum elevator

1998 Accepted the 12/31/98 resignation of Rita Conant as Chair of the Curatorial Committee

1998 Jun. New Hampshire Humanities Council grant received for Athenaeum exhibit on printing

1998 Aug. Opening of the Loretta Slawson Hassett Reading room on the mezzanine

1998 Athenaeum begins Adopt-a-Book program

1999 Cathleen Hodson is named Curator

1999 Jan. Proprietorship increased to 340

1999 Feb. First Athenaeum Board Handbook is published

1999 Dec. Keeper Jane Porter retired

2000 Jan. Proprietorship increased to 350.

2001 Jan. Thomas Hardiman is begins as new Keeper

2002 Grand Opening of the Richard Adams elevator

2002 Installed new key card security system

2003 Jan. Proprietorship increased to 375.

2005 May grant received from the Greater Piscataqua Charitable Foundation for an Athenaeum website.

2005 Oct Athenaeum website inaugurated



Series List

I. Portsmouth Athenaeum

A. Proprietor Records and General Files

1. Incorporation and Bylaws

2. Proprietor Records

3. Property/Legal Records

4. Insurance

5. Visitor Registers

6. General Records

B. Directors and Committees

1. Directors Records

2. Directors Correspondence

3. Committee Reports and Records

C. Secretary’s Reports and Annual Financial Statements

D. Financial and Investment Records

1. Account Books and Records

2. Assessment Accounts

3. Donations and Grants

4. Investment Records

5. Tax Records

6. Financial Miscellaneous

7. General Operations Bills and Receipts

8. Additions 1993

E. Employee Records

F. Building Records

1. Building Equipment and Maintenance

2. Foye Building Renovations

3. General Building Records

G. Library and Curatorial Records

1. Book Catalogs and Lists

2. Book Purchases and Gifts

3. Book Requests

4. Book Withdrawals and Sales

5. Circulation Records

6. General Correspondence

7. Books and Periodicals Purchase Records

8. Book Binding Records

9. Librarian and Curator Reports

10. Curatorial Records

2. New Hampshire Fire and Marine Insurance Company

I. Portsmouth Athenaeum

A. Proprietor Records and General Files

Includes incorporation records and bylaws, meeting minutes, deeds, leases, insurance and legal papers, visitor registers, 1982 Master Plan, etc. Records within each division are filed chronologically except for the returned shares which are filed by share number. Athenaeum block plot plans are filed in the Small Map Case. Some insurance policies for the years 1823 and 1881 are filed in Oversize, as is a meteorological journal kept in 1828-1829. A Portsmouth Marine Society stock certificate is filed in the Flat Box.

1. Incorporation and Bylaws

Box 1

Folder 1 Original Subscriptions, ca. 1817

Folder 2 Act of Incorporation, 1817

Folder 3-4 Act of Incorporation and Bylaws (printed), 1818, 1824

Folder 5 Bylaws (printed), 1862, 1979

Folder 6 Incorporation Amendments, State Certificate, 1962-1983

2. Proprietor Records

Box 1

Folder 7-10 Lists of Proprietors, 1927-1985

Folder 11 Annual Report, 1826 (printed)

Folder 12-14 Proprietors Meeting Record Books and Minutes, 1817-1907

Box 2

Folder 1-5 Proprietor Meeting Minutes, 1908-1985

Folder 6 Proprietor Meeting Notices, 1842-1982

Folder 7-26 Shares Returned, 1818-1985, Shares 1-67

Box 3

Folder 1-8 Shares Returned, 1818-1985, Shares 68-163

Folder 9-29 Proprietor Share Correspondence, 1838-1964

Box 4

Folder 1-7 Proprietor Share Correspondence, 1965-1985

Folder 8 Subscription for South Parish Share, 1834

Folder 9 Shares Attached, Claims Against Proprietors, 1840-1843

Folder 10 Share Auction Notice, 1849

Folder 11 Share Preemption Receipts, 1860-1871

Folder 12 Share Sales Commission, 1889

Folder 13 Share Transfer Procedures, 1963

Folder 14-26 Proprietor Applications, 1965-1985

Folder 27 Fogg and Hadley vs. Athenaeum, Correspondence and Legal Papers, 1851-1863

Folder 28 Property Deed, N. H. Fire and Marine to Athenaeum, 1823

Folder 29 Vault Lease, 1811-1863

Folder 30 Back Land Deed Extracts, 18??

Folder 31 Title Search Notes, Athenaeum Block, 18??

Folder 32 License for Pipe Installation, 1960

Folder 33 Foye Building Contracts and Correspondence including "Declaration of Condominium Ownership and Bylaws for Athenaeum Condominium, Market Square," 1981-1983

Folder 34 Pierce Block Condominium documents, deed, covenants, bylaws and floor plan, 1991, 1992, 1999

Box 5

Folder 1 Plot Plans and Deeds, Athenaeum Block, 1804-1981 (photocopies)

4. Insurance

Box 5

Folder 2-6 Insurance Policies, 1823-1985

Folder 7 Insurance Inventory, 1968

Folder 8 Insurance Correspondence, 1923-1985

5. Visitor Registers

Box 5

Folder 9-12 Visitor Registers, 1827-1885

Box 6

Folder 1-5 Visitor Registers, 1885-1985

6. General Records

Box 7

Folder 1 Charles Turrell Proposal to Pay Assessment with Newspapers, 1823

Folder 2 Subscription for Joseph Pfeiffer, 1861

Folder 3 Strawbery Banke Share Certificate, 1961

Folder 4 Newcomen Society Luncheon Honoring the Athenaeum, 1967

Folder 5 National Register of Historic Houses Application and Letter, 1973

Folder 6 Procedures in case of fire, 1976

Folder 7 Standard Operating Procedures, 1982

Folder 8 Master Plan, Correspondence and Contract, 1981-1982

Folder 9 Master Plan, Proprietor Survey, 1981

Folder 10 Master Plan, Conservation Survey, 1981

Folder 11 Master Plan Draft, 1982

Folder 12 Master Plan, 1982

Folder 13 General Histories and Descriptions, 1960-1980

Folder 14 Newsletters, 1982-1984, 1986-2001

See also Box 7A

Folder 15 Printed Miscellany including book plates, 1840-1940

B. Directors and Committee Records

Includes directors meeting records and administrative correspondence. Filed chronologically.

1. Director’s Records

Box 7

Folder 16-19 Meeting Record Books, 1823-1917

Folder 20 Meeting Minutes, 1919-1923

Box 8

Folder 1-11 Meeting Minutes, 1945-1985

2. Director’s Correspondence

Box 8

Folder 12-14 President/Director’s Circular Letters to the Proprietors, 1959-1984

Folder 15-21 Invitations and Acknowledgements, 1822-1932

Folder 22 Franklin Pierce Acknowledgement, 1859

Folder 23 List of Persons Invited, 1869-1889

Folder 24 Form Letter Soliciting Materials, 1820

Folder 25-26 General Correspondence, 1824-1892

Box 9

Folder 1-8 General Correspondence, 1903-1985

Folder 9 Audubon Book Letter and Calling Card, 1851

3. Committee Reports and Records

Folder 10 Committee to Revise By-Laws, 1821

Folder 11 Committee to Solicit Proprietors, 1822

Folder 12 Committee on Opening the Athenaeum in the Evening, 1822

Folder 13 Committee on Roof Repairs, 1826

Folder 14 Reading Room Committee, 1827

Folder 15 Committee on Book Lending to Subscribers, 1840

Folder 16 Haven Fund Committee, 1844

Folder 17 Committee on Heating Rooms, 1856

Folder 18 Committee on Periodical Loans, 1859

Folder 19 Committee on the Value of Shares, 1863

Folder 20-21 Committee for Purchasing Books, 1864, 1871

Folder 22 Committee on Accommodation for Books, 1871

Folder 23 James DeNormandie’s Report on John Albee and Female Librarians, 1871

Folder 24 Committee on Subscription Price, 1884

Folder 25 Committee to Frame the Wentworth Commission, 1886

Folder 26 Restoration Committee: Meeting Minutes, 1892-1893

Folder 27 Restoration Committee: Fund Subscriptions, 1892-1893

Folder 28-29 Restoration Committee: Bills, 1891-1893

Folder 30 Restoration Committee: Correspondence with Ball and Dabney, 1892

Folder 31-33 Restoration Committee: Correspondence, Stanwood with Salter, 1892-1896

Folder 34 Restoration Committee: Pepperrell Portrait by Tenney, 1894-1895

Folder 35 Restoration Committee: Bronze Tablets, 1895

Folder 36 Restoration Committee: Cannons, 1895

Folder 37 Restoration Committee: The Clovis Restoration, 1895-1896

Folder 38 Restoration Committee: Warren Portrait Restoration, 1895

Folder 39-40 Library Committee: Minutes and Reports, 1945-1969

Box 10

Folder 1 Library Committee: Record Book, 1959-1963

Folder 2 Library Committee: Operating Procedures, 196?

Folder 3 Library Committee: Book Budgets and Accounts, 1963-1976

Folder 4 Library Committee: General Correspondence, 1960-1983

Folder 5 Library Committee: Microfilming the NH Gazette, 1978-1980

Folder 6 Library Committee: Membership Survey Report, 1980

Folder 7-9 Library Committee: Membership Survey and Returned Questionnaire, 1979

Folder 10 Ad Hoc Library Committee, Library Space Report, 1985

Folder 11 Spring Tea Committee Correspondence, 1960-1963

Folder 12 Anniversary History Publications Committee, 1966

Folder 13 History Publication Committee Correspondence, 1966-1967

Folder 14 Admissions Committee, 1981-1982

Folder 15 Foye Building Committee, 1981-1985

Folder 16 Program Committee, 1982

Folder 17 Curatorial Committee, ca. 1983

Folder 18 Finance Committee, 1984

C. Secretary’s Reports and Annual Financial Statements

Yearly accounts and reports of the Athenaeum’s affairs. Accounts and reports are filed together until 1893. There are two separate reports for 1897-1898, after that there are no others. Separate financial statements began in 1921.

Box 10

Folder 19-33 Reports and Annual Financial Statements, 1829-1863

Box 11

Folder 1-15 Reports and Annual Financial Statements, 1864-1893

Folder 16 Reports, 1897-1898

Folder 17-27 Annual Financial Statements, 1921-1985

D. Financial and Investment Records

Account books and ledger sheets; general bills and receipts; tax, investment, grants, and bequest records and correspondence. Expense ledger sheets for 1984-1985 are filed in Oversize.

1. Account Books and Records

Box 12

Folder 1 Account Book, 1823-1893

Folder 2-3 Cash Account Books, 1869-1880

Folder 4 Account Book, 1881-1893

Folder 5-6 Account Books, 1893-1923

Box 13

Folder 1 Account Book, 1923-1946

Folder 2-13 Receipts and Expenses Ledger Sheets, 1959-1985

Folder 14 Bank Accounts Ledger Sheets, 1968-1973

2. Assessment Accounts

Folder 15 Assessment Accounts, 1832-1835

Folder 16 Assessment Account Book, 1836-1839

Folder 17 Subscriber's Assessment Account Book, 1837-1846

Folder 18-19 Assessment Account Books, 1848-1866

Box 14

Folder 1-3 Assessment Account Books, 1869-1894, 1903-1956

Folder 4-14 Assessment Account Ledger Sheets, 1964-1985

3. Donations and Grants

Folder 15-16 Bequests and Money Donations, 1874-1983

Folder 17 Bequests: Copies on Will Records, n.d.

Folder 18-19 Grant Applications and Correspondence, 1980-1985

4. Investment Records

Box 15

Folder 1-9 Records and Correspondence, 1861-1937, 1949-1985

Folder 10 Lists of Investments, 1919-1980

5. Tax Records

Box 15

Folder 11-15 Records and Correspondence, 1912-1984

6. Financial Miscellaneous

Box 15

Folder 16 Fiscal Operating Procedures, ca. 1963

Folder 17 Executive Director's (Ed Cass) Accounts, 1982-1983

7. General Operations Bills and Receipts

Box 15

Folder 18-26 Orders Paid, 1818-1826

Box 16

Folder 1-25 Bills and Receipts, 1836-1880

Box 17

Folder 1-11 Bills and Receipts, 1881-1910

8. Additions 1993

Financial Records and Statements

FF1: March -July 1990

FF2: March-December 1990

FF3: December 1990

FF4: January-June 1991

FF5: July-December 1991

FF6: December 1991-January 1993

Tax Records

FF1: Internal review 1985-1989 (original)

FF2: Internal review 1985-1989

FF3: Tax Return 1989, 1991

FF4: Internal review and correspondence 1990

FF5: Tax returns 1990, 1992

FF6: Tax returns Form 990 1991-1992

FF7: Tax returns Form 990 1990

FF8: Tax returns Form 941 1993

E. Employee Records

Correspondence on employment, including letters of acceptance and resignation; job descriptions and search records; salary receipts. Certificate of appointment for Garland Patch as curator is filed in the Flat Box.

Box 17

Folder 12 Correspondence and Job Descriptions, 1900-1983

Folder 13 Ed Cass Employee File, 1982-1983

Folder 14-23 Salary Receipts, 1836-1880

Box 18

Folder 1-7 Salary Receipts, 1881-1902

F. Building Records

Bills, receipts, records and correspondence on building equipment and maintenance, including the Foye Building renovation and rebuilding following the 1981 collapse. Original New Hampshire Fire and Marine Insurance Company building purchase subscription (1823); building repair subscriptions and a furnace opinion survey (1861). The architect’s drawing of the front of the Athenaeum with a verandah design is filed in Oversize. Blueprints and plans for the Foye Store (1922-1950) and the Foye Building (1981-1983) are filed in the Large Map Case. Plans for the Reading Room fireplaces (1892) and a newspaper rack (197?) are filed in the Small Map Case.

1. Building Equipment and Maintenance

Box 18

Folder 8-24 Bills and Receipts, 1836-1985

Box 19

Folder 1-3 Records and Correspondence, 1851-1983

2. Foye Building Renovation

Folder 4-5 Records and Correspondence, 1981-1984

Folder 6-8 Project Manual, 1983

3. General Building Records

Folder 9 Building Purchase Subscription, 1823

Folder 10 Subscriptions for Building Repairs, 1855-1891

Folder 11 Furnace Opinion Survey, 1861

G. Library and Curatorial Records

Book and museum object catalogs, shelf lists and circulation records, as well as correspondence, binding records, and loan and conservation records. A circulation register (1962), two check out books (1911-1918) and book purchase statements (1836-1864) are filed in the Flat Box.

1. Book Catalogs and Lists

Box 19

Folder 12 Accession Book, #1-5870, 1824-1841

Folder 13 Accession Book, #5871-10544, 1842-1867 and Book Deposits, 1817-1831

Folder 14-15 Accession Books, #10545-18396, 1868-1897

Box 20

Folder 1 Accession Book, #18397-23394, 1898-1917

Folder 2 US Government Documents Accession Book, 1899-1907 and Book Purchases and Donations, 1912-1917

Folder 3-5 Book Catalogs (Printed), 1827, 1833, 1849

Box 21

Folder 1 Book Catalogs (Printed), 1862 and Book Catalog (Ms.) 1862-1899

Folder 2 Book Catalogs, 1885

Folder 3 Book Catalog, 1886-1899

Folder 4 New Book Catalog, 1833-1838 (printed), 1839

Folder 5 New Book Catalogs (printed), 1849, 1850

Folder 6 New Book Lists, 1856-1857

Folder 7 New Book Catalog 1883-1886 (printed), 1886

Folder 8 New Book Catalog, 1884

Box 22

Folder 1-9 New Book Lists, 1885-1912, 1958-1961

Folder 10-11 Tredick Library Catalog, ca. 1880, 1886

Folder 12-13 Pamphlets Catalog, 1894-1906

Folder 14 Woodbury Pamphlets List, n.d.

Folder 15 Duplicate Books List, n.d.

Box 23

Folder 1-5 Shelf List, ca. 1888

Folder 6-9 Shelf Lists, ca. 1906

2. Book Purchases and Gifts

Box 24

Folder 1 Books Purchased, 1898-1906 and Proprietor Lists, 1818-1965

Folder 2 Books Purchased and Donated, 1908-1909

Folder 3 Periodical Subscription List, 1979

Folder 4-7 Books Donated, 1817-1849, 1884, 1887, 1890-1941

Folder 8 Books Donated: Bequest of Benjamin Tredick, 1877

Folder 9 Books Donated: Bequest of Jacob Hale Thompson, 1907

Folder 10-25 Books Donated: Correspondence, 1826-1984

Box 25

Folder 1 Government Documents Donated: Correspondence with Ichabod Bartlett, 1824-1827

Folder 2 Government Documents Donated: Correspondence with John Parrott, 1821-1825

Folder 3 Government Documents Donated: Correspondence with John H. Sherburne, 1824-1825

Folder 4 Government Documents Donated: Correspondence with Levi Woodbury, 1827-1828

Folder 5-7 Government Documents Donated: General Correspondence, 1837-1907

3. Book Requests

Folder 8 Periodical Request Petition, 1825

Folder 9-10 Proprietor Book Requests, ca. 188?-191?

4. Book Withdrawals and Sales

Folder 11-13 Records and Correspondence, 1950-1984

5. Circulation Records

Folder 14-15 Circulation Registers, 1874-1895

Box 26

Folder 1-3 Circulation Registers, 1896-1942

Box 27

Folder 1-4 Circulation Registers, 1963-1978

Folder 5-8 Check out lists, 1955-1963

6. General Correspondence

Folder 9-10 Curator's Correspondence, 1975-1983

Folder 11 Executive Director's Correspondence, 1982

Folder 12-17 Library Correspondence, 1856-1984

Folder 18-24 Requests for Information, 1828-1961

Box 28

Folder 1-21 Requests for Information, 1962-1985

Folder 22 Research Request Form Letter, ca. 1980

7. Books and Periodicals Purchase Records

Box 29

Folder 1 Book Purchase Correspondence: Harrison Hall, 1820-1821

Folder 2 Book Purchase Correspondence: Carey and Lea, 1822

Folder 3 Book Purchase Correspondence: Cummings and Hilliard/Hilliard and Gray, 1822-1828

Folder 4-6 Book Purchase Correspondence: William Jackson, 1831-1838

Folder 7 Book Purchase Correspondence: Lewis Adams, 1844-1853

Folder 8-22 General Book Purchase Correspondence, 1819-1985

Folder 23-36 Bills and Receipts, 1820-1851

Box 30

Folder 1-25 Bills and Receipts, 1852-1889

Box 31

Folder 1-18 Bills and Receipts, 1890-1985

8. Book Binding Records

Box 32

Folder 1-6 Bills, Receipts, and Correspondence, 1823-1985

Folder 7-8 Books at Bindery Lists, 1888-1891, 1961-1982

9. Librarian and Curator Reports

Folder 9-12 Librarian Reports, 1879-1984

Folder 13 Curator's Reports, 1977-1982

10. Curatorial Records

Box 32

Folder 14 Museum Catalog, ca. 1825

Folder 15 Museum Catalog and Mineral List, ca. 1830

Folder 16 Shell Catalog, ca. 1830

Folder 17 Mineral Catalog, ca. 1830

Folder 18 Coin Catalog, ca. 1830

Folder 19 List of US Coast Survey Charts, ca. 1860

Folder 20 Contents of Closet List, ca. 1890

Folder 21 Curatorial Receipts, 1825-1984

Folder 22 Loan of the HMS America, 1963

Folder 23 Loan of the Warren Portrait, 1981

Folder 24 Correspondence on the Pepperrell Painting by Smibert, 1863-1880

Folder 25-28 General Curatorial Correspondence, 1875-1983

Folder 29 Curatorial Correspondence, Gifts, 1822-1985

Folder 30 Curatorial Inventories, 1971-1976

II. New Hampshire Fire and Marine Insurance Company

Assignment of claims to the Athenaeum (1825); Schooner Hope and the Brig Alonzo claims; correspondence and divided orders.

Box 32

Folder 31 Assignment of Claims, 1825

Folder 32 Schooner Hope Claims, 1832

Folder 33 Brig Alonzo Claims, 1832

Folder 34 Letters, 1832-1846

Folder 35-36 Dividend Orders, 1836-1846


Flat Box 1

Folder 1 Portsmouth Marine Society Stock Certificates, 1982

Folder 2 Certificate of Appointment, Garland Patch Curator, 1967

Folder 3 Circulation Register, 1962

Folder 4-5 Check-out Books, 1911-1918

Folder 6-7 Books and Periodicals, Statements of Accounts, 1836-1864

Oversize Box

Folder OV-49 Insurance Policies, 1823-1881

Folder OV-50 Meteorological Journal, 1828-1829

Folder OV-51 Expenses Ledger Sheets, 1984-1985

Folder OV-52 Verandah Design Facade Drawing, ca. 1849

Small Map Case

SM-11 Athenaeum Block, Plot Plans, 1800-1949

SM-12 Fireplace and Newspaper Rack Plans, 1892, 197?

Large Map Case

Folder 1 Foye Store Blueprints, 1922-1950

Folder 2 Foye Building Designs and Blueprints, 1981-1983

Update: Series 4

Box 33

Series 4: Financial Records; 1990-1993

Folder 1 Financial records/statements; March-July, 1990

Folder 2 Financial records/statements; March-December, 1990

Folder 3 Financial records/statements; December, 1990

Folder 4 Financial records/statements; January-June, 1991

Folder 5 Financial records/statements; July-december, 1991

Folder 6 Financial records/statements; December, 1991-January, 1993

Series 4: Tax Records; 1985-1989

Box 34

Folder 1 Internal review; 1985-1989 (original copy)

Folder 2 Internal review; 1985-1989

Folder 3 Tax return; 1989; 1991

Folder 4 Internal Review & correspondence; 1990

Folder 5 Tax returns; 1990; 1992

Folder 6 Tax returns; Form 990; 1991-1992

Folder 7 Tax returns; Form 990 1990

Folder 8 Tax returns; Form 941; 1993

Box 35

Series 4: Stocks; 1985-1987; Treasurers' Reports; 1986-1990; Gifts; 1987-1993

Folder 1 Dean Witter accounts; 1985-1987

Folder 2 Treasurers' reports; 1986-1987

Folder 3 Treasurers' reports; 1988-1989

Folder 4 Treasurers' reports

Folder 5 Gifts; between 1987 & 1990

Folder 6 Gift; Louise B. McCarthy Gift (Crosby correspondence)

Folder 7 Gift; Philip Lawrence; 1989-1990

Folder 8 Gift; John Eldridge Frost Memorial Fund; 1992-1993

Series 4: Grants; 1988-1993

Box 36

Series 4: Grants; 1988-1993

Folder 1 NH Charitable Fund Grant; Library Computerization Project; 1988

Folder 2 GPCF Grant; Wendell Photo Collection; 1988-1991

Folder 3 NEH Grant; Proposal; 1988

Folder 4 NHPRC Grant; Proposal 1988

Folder 5 NHPRC Grant; Proposal; 1988-1990

Folder 6 NHPRC Grant; Proposal 1989-1990

Folder 7 NHPRC Grant; Proposal; RE: City Archives; 1990

Folder 8 Margeson Fund; 1991-1993

Box 37

Series 4: Financial; Records related to payroll; Payroll 1986-1990

Folder 1 through 3: Payroll 1990-1993

Folder 4 through 5; Financial statements related to payroll; 1986-1990

Box 38

Series 2: Directors' Records; 1986-1996, Correspondence; 1983-1996, 1982 Master Plan and Newsletters 1987-1995

Folder 1 Correspondence: Richard Candee 1983-1989

Folder 2 Print Culture Symposium 1987-1988

Folder 3 Correspondence: Richard Candee 1998-1999

Folder 4 Board Minutes 1986-1991

Folder 5 Board Minutes 1992-1996

Volumes

Visitors Registers; 1980-1993

Volume 1: between 1980 and 1989

Volume 2: 1981-1991

Volume 3: 1991

Volume 4: January, 1992

Volume 5: 1992-1993

Update: 2006 Series 5

Box 40

Series 5: Financial Records 1993-1998

Folder 1: Financial Records 1993

Folder 2: Financial Records 1994

Folder 3: Financial Records 1995

Folder 4: Financial Records 1996

Folder 5: Financial Records 1997

Folder 6: Financial Records 1998

Folder 7: Depreciation Schedules

Box 41

Series 5: Financial Records 1999-2005

Folder 1: Financial Records 1999

Folder 2: Financial Records 2000

Folder 3: Financial Records 2001

Folder 4: Financial Records 2002

Folder 5: Financial Records 2003

Folder 6: Financial Records 2004

Folder 7: Financial Records 2005

Box 42

Series 5: Tax Records

Folder 1: Federal Tax form 990; 1993-1999

Folder 2: Federal Tax form 990; 2000-2005

Folder 3: NH Annual Report Certificate; 1993-2005

Folder 4: Federal 941 Tax Returns; 1994-2005

Folder 5: NH Employer Tax and Wage Report; 1993-2005

Folder 6: Maine Income Tax Withholding; 2001-2005

Folder 7: Accounting Control Review; 2002 & 2005

Box 43

Series 5: Payroll Records 1993-2005 & Miscellaneous Records

Folder 1: Payroll Register & W2 Forms; 1993-1999

Folder 2: Payroll Register & W2 Forms; 2000-2005

Folder 3: Gifts; 1996-2000

Folder 4: Capital Campaign; 1996

Folder 5: Peckham Loss/Recovery; 1996

Folder 6: New Hampshire Charitable Foundation Reports; 1993-2002

Folder 7: Grants; 1996-2006

Folder 8: Long Range Plan; 1982 & 2001

Folder 9: Deeds for Athenaeum Condo units 3, 4, & 6

Box 44

Series 5: Investment Records; 1993-2006

Folder 1: Tucker Anthony; 1994-2002

Folder 2: Janus; 1993-1999 & Dean Witter; 1994, 1996-1999

Folder 3: Jack White; 1998-1999 & TD Waterhouse; 1999-2002

Folder 4: Dain Raucher; 2002-2003

Folder 5: Charles Schwab; 2003-2006

Folder 6: Smith Barney; 2006

Folder 7: Investments by Named Fund; 1994-2006

Box 45

Series 5: Newsletters & Board Minutes

Folder 1: Newsletters; 1982-1992

Folder 2: Newsletters; 1993-1997

Folder 3: Newsletters; 1998-2005

Folder 4: Board Minutes; 1992-1995

Folder 5: Board Minutes; 1996-2000

Folder 6: Board Minutes; 2001-2003

Folder 7: Board Minutes; 2004-2005

Creator Portsmouth Athenaeum (Portsmouth, N.H.)
Collection Portsmouth Athenaeum, 1817-2005
Search Terms Portsmouth Athenaeum
Subjects Portsmouth (N.H.)
Libraries
Museums
Insurance companies
Insurance
Date 1817-2005